Rotary Wheel

Rotary Club of Windsor (1918)
Office Services Page

Our Club is Located in Windsor Ontario Canada

Welcome to the Rotary Club of Windsor (1918) Office Services page. The Rotary (1918)
office staff provide the support required for normal club operations and a substantial annual fund raising and charitable distribution effort.


Office Location: 7911 Forest Glade Dr.
N8T 3P5.
Office Hours: Mon to Fri 8:30am to 4:30pm
Phone: (519) 253-6382
FAX: (519) 253-7723
E-Mail: info@rotary1918.com
Web Site: http://www.rotary1918.com


Rotarian Walter Willms and Office Administrator, Brenda Cohen, in Rotary Office in CSV Building


Rotary 1918 Office Staff and Regular Office Volunteers


Interim General Manager Now Vacant
Club Accountant Contract Position
Administrative Officer Brenda Cohen
Volunteer Project Coordinator Volunteer Help as Needed

On February 4th, 2002, Rotarian Walter Willms temporarily assumed the Office General Manager position. Former manager,Cindy DeCarlo, moved on to a new position with St. Clair College. Walter was asked to review office makeup and procedures during his stay on the job. His term expired on July 30, 2003. Walter continues in a liaison role between the Office and the Board. He serves as Sargent at Arms for the Board.
Brenda Cohen began working in the Rotary Office in October of 2002. As of February, 2004, Brenda Cohen became the sole full time office employee (Office Administrator) reporting directly to the Board through the existing President.


JOB DESCRIPTIONS




CLUB Bookkeeper/ACCOUNTANT (temporary position)

Reports to the Board
on financial matters, supervising the performance of book keeping banking operations, the preparation of International District reports, the preparation of Club Foundation financial records, the conduct of Board of Director's meetings, the staff financial liaise to all club committees.





OFFICE ADMINISTRATOR
Brenda Cohen
Reports to: The Rotary President
Assists the President by performing a wide variety of office administrative duties related to the coordinating of club endeavors. the publication of the weekly newsletter, The Wheel, the managing of weekly meeting agenda, the staffing of various Club Committees, filing;
Provides a draft copy of the next wheel other handouts to the webmaster by Thursday noon each week;
Assists with basic accounting responsibilities, works on new projects;
Assists the Club by performing a wide variety of office administrative duties relating to the maintenance of Club records.
Responsible for all office activities, reception, and any other tasks needed.



GUIDELINES ON ANNOUNCEMENTS and CLUB POLICIES


  1. GUIDELINES FOR MONDAY MEETING ANNOUNCEMENTS

  2. GUIDELINES FOR PLACING ANNOUNCEMENTS IN THE WHEEL

  3. THROUGH OUR EMAIL LIST

  4. BEREAVEMENT POLICY
With these policies in place not only is there more transparency on decision making, there are also mechanisms in place to help us stay focussed on the development of our Club, and on our Club activities, in order to support the objects of Rotary and to provide "Service Above Self".


Past and Present Office Managers and/or Office Administrators




References





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Last Revised: December 12, 2009